To create an outgoing message, select New Message from the Message menu. A new Outgoing message window entitled No Recipient, No Subject is displayed with the blinking insertion point situated at the start of the To: field. The composition window consists of the title bar, the icon bar, the message header, and the message body.
Priority Combo Box
The leftmost object in the icon bar
is the Priority combo box. For most messages, the priority is
(Normal). If you want to indicate that your message is of higher or
lower priority than a normal message, use this combo box. Priorities
are discussed in the "Message Priorities" section.
Signature Combo Box
The Signature combo box allows you to automatically attach
your signature to the end of each message you send. Signatures are
discussed in the "Creating a Signature" section.
Attachment Type Combo Box
The Attachment Type combo
box allows you to select what format documents that you attach to
outgoing messages are encoded in Multipurpose Internet Mail
Extensions (MIME;) or Bin Hex. MIME is best for recipients with
MIME (for more information on MIME, see Appendix D) and Bin Hex
is most compatible with old Macintosh mailers and previous versions
of Eudora.
Quoted-Printable Encoding
If this button is on, quoted-printable encoding may be
used when sending messages that contain long lines of text or special
characters. When on, it is used for all attachments. It is
recommended that this button always be on.
Text As Document
If this button is on, plain text files attached to messages
are incorporated into the message as part of the message body.
Word Wrap
If this button is on, a carriage return is not required at the end of
each line you type in an outgoing message; Eudora automatically
wraps text to the next line, with line breaks at roughly 76 characters
per line.
Tabs in Body
If this
button is on, hitting the [tab] key within the message body results in
Eudora inserting enough spaces to move
the insertion point to the next tab stop. This mimics the way tabs
work on many terminals. If this
button is not on, hitting the [tab] key returns the caret to the To: field
of the message header.
Keep Copy
If this
button is on, a copy of each sent message is kept in the Out mailbox
(their summaries are marked with an "S" in the far left column of the
Out mailbox window, indicating that they have been sent). These
messages are saved until they are deleted or transferred to a
different folder.
Send or Queue
If the
Immediate Send option in the Settings dialog (Sending Mail) is
turned on, the rightmost button in the icon bar is labeled Send.
Clicking the Send button immediately sends the message. Otherwise,
this button is labeled Queue, and has the same function as the Queue
for Delivery command under the Message menu (upon clicking this
button, the message window closes and the message is held in the
Out mailbox, marked ready for delivery).
To move the insertion point from field to field, press the [tab] key or click in the desired field with the mouse. When entering information into the fields, you can use the standard Windows text-editing tools provided under the Edit menu. Here is a brief description of the intended contents of each field:
To:
The intended recipient's e-mail address, or a nickname you have
defined (see the "Creating and Using Nicknames" section).
Multiple addresses are allowed, but must be separated by
commas.
From:
The sender's e-mail address. This is usually your POP account plus
your real name. You can use a return address other than your POP
account by entering the desired address in the Return Address field
of the Settings dialog (Personal Information).
Subject:
Brief text indicating the contents of the message. This field can be
left blank (though it is a breach of e-mail etiquette to do so).
Cc:
E-mail address or nickname of person to whom a copy of the
message is to be sent. Multiple addresses are allowed but must be
separated by commas. This field may be left blank.
Bcc:
"Blind" carbon copy. Like addresses listed in the Cc: field,
addresses listed here receive copies of the message. Unlike
addresses listed in the Cc: field, addresses listed here do not appear
in the message header of the recipients. This is useful when you
want to send a copy of a message to someone without everyone else
knowing you did so. Multiple addresses are allowed but must be
separated by commas. This field can be left blank.
Attachments:
List of documents being sent along with the message. Specify these
through the Attach Document command under the Message menu
(see the "Attachments" section). To delete an attachment
from a message, select it by single-clicking on the attachment title
and press the [delete] key. You cannot enter information directly
into this field. This field can be left blank.
If the Word Wrap button on the icon bar is turned on, you don't need to press [Enter] at the end of each line of text. The text wraps to the next line automatically. If this option is not set, be sure to type [Enter] at the end of each line or your message may not be legible on the recipient's computer. To use tabs in the message body, press the Tabs in Body button in the icon bar.
To save the message while the outgoing message window is open, select Save from the File menu. The message window does not close, but the current version of the message is saved in the Out mailbox. You might notice that the title appearing at the top of the message window changes from No Recipient, No Subject to what you typed in the To: and Subject: fields of the message.
If you now close the message (by clicking the close box in the upper left-hand corner of the message window, or by selecting Close from the File menu), it can be re-opened from the Out mailbox for further changes. As with any message summary listed in a mailbox window, it can be identified by the contents of its To: and Subject: fields. A bullet (· ) in the far left column of a message summary listed in the Out mailbox indicates that the message is being indefinitely held there and is queueable. Such messages remain in the Out mailbox until they are queued and sent or deleted.
If you try to close an outgoing message window without specifically saving that version of the message, an alert is displayed asking if the message should be saved or the changes discarded. If you select Discard and the message has never been saved, the message is deleted.
A progress window is displayed momentarily at the top of the screen indicating the progress of the transmission.
To accomplish the first step for any outgoing current message, select Queue For Delivery from the Message menu. Alternatively, the rightmost button appearing in the icon bar at the top of the current message window is labeled Queue. Click this button to queue the current message for later delivery.
Either of these selections closes the message window (if it was open), saves the message in the Out mailbox and marks it as queued, meaning ready to be delivered. Queued messages are marked by a "Q" in the far left column of the Out mailbox.
For the second step, select Send Queued Messages from the File menu. This sends the queued message (or messages). A progress window is displayed momentarily at the top of the screen indicating the progress of the transmission.
If you choose Right Now, the message is sent immediately upon clicking the OK button. If you choose Next Time Queued Messages are Sent, the message is sent the next time queued messages are sent. If you choose On or After, you can use the time and date fields to fill in the time when the message should be sent. The message is saved in the Out mailbox with a Q in the status column, just as if it were a normal queued message. However, the message is not actually sent until the specified time arrives.
Note: For the message to be sent at the correct time, Eudora must be running when the message is due to be sent. If Eudora is not running, the message is sent the first time Eudora is run after the selected time has passed.
If you quit with timed messages, and the messages are due to be sent within the next 12 hours, Eudora warns you and gives you the opportunity to send them.
Note: You can also send a message immediately or change it to timed send using the Change Queueing... command.
Type in your password and click OK. If you make a mistake before clicking OK, simply backspace and re-enter the password correctly.
If your password is rejected, an error message is displayed indicating that you have entered the wrong password (see below). Select Check Mail from the File menu to redisplay the password dialog.
Note: Remember that the Eudora password may be case- sensitive (depending on your POP server), so it must be typed in exactly or it is rejected.
As long as it is running, Eudora remembers your password. If you don't want it to remember (when, for example, you are away from your PC), select Forget Password from the Special menu. At your next mail check you are prompted for your password again.
Another password-related option is Save password, which is in the Settings dialog (Checking Mail). This option makes Eudora remember your password from one session to the next (you NEVER have to enter your password again, even if you quit and restart Eudora). This option should only be used if your PC is in a secure location.
Finally, the Change Password... command in the Special menu can be used to change your POP server password if your POP server machine is running a compatible password-change server. You'll be asked to enter your old password once, and your new password twice.
Note: For information on password-change servers, see Appendix A, Password Change Server of this manual.
The POP server is the machine where your mail is received and stored until it is transferred to the Eudora program on your PC. Your POP server account is specified in the POP Account setting in the Settings dialog (Getting Started).
Note: To best understand the functioning of the POP server with respect to Eudora, please see Appendix C.
There are two methods to check your designated POP server to see if you have new mail. One method is automatic and the other is manual. Both methods deliver any mail addressed to you from the POP server to your PC. Before any checks are made, however, the POP server requests your account password.
Note: If automatic checking is set, the Check Mail command under the File menu displays the next time that an automatic check is scheduled to occur.
When Eudora does an automatic check, you can be notified of new mail in one or all of three different ways: an alert dialog, a special sound, or the opening of the In mailbox. These options are turned on or off in the Settings dialog (Getting Attention). In addition, if Eudora is minimized when new mail arrives, the minimize icon also changes when new mail arrives.
Note: For the sound alert to work, you may need a sound driver for the PC speaker (see Appendix A, PC Speaker for a source for this driver).
When you receive notice that new mail has arrived, select Eudora from the task list or press [Alt] + [Tab] to switch to Eudora. Mail usually arrives in the In mailbox. The messages are listed in the order they are received, with the most recent message listed last.
If the In mailbox is not already oopen, select In from the Mailbox menu. Unread messages are designated by a bullet (· ) in the far left column of the message summary. Double-click anywhere on a message summary to open the message. Incoming messages are saved indefinitely in the In mailbox until they are deleted or transferred to another mailbox.
A Progress window is displayed momentarily at the top of the screen as the POP server is checked. If there is a problem reaching the POP server, an error message alert is displayed. To rectify the problem, review the POP server field in the Settings dialog (Getting Started) for correctness. If there is no obvious error, contact your company's Eudora support coordinator.
Note: If you ever have a problem of this type, the numbers in the ()'s are very important. Record these numbers for reference when reporting the problem.
If there is no mail waiting at your account on the POP server, the Sorry, you don't have any new mail alert is displayed. Click OK. You may check for mail again later.
If there is new mail, it is transferred automatically from the POP server to Eudora on your PC. A progress window is displayed at the top of your screen allowing you to monitor the mail transfer.
If the Use an alert dialog box option in the Settings dialog (Getting Attention) is turned on, the You have new mail alert is displayed, stating that new messages have been delivered.
Depending on your settings, the In mailbox window may display. Mail arrives in the In mailbox. Unread messages in the In mailbox are designated by a bullet (· ) in the far left column of the message summary. Double-click anywhere on a message summary to open the message. Incoming messages are saved indefinitely in the In mailbox until they are deleted or transferred to another mailbox.
The Leave mail on server option in the Settings dialog (Checking Mail) solves this dilemma. If this option is turned on, Eudora transfers all of your new messages from the POP server to the PC you are presently using (presumably a secondary PC), while keeping copies of those messages in your account on the POP server. On the next mail check from the secondary PC, Eudora ignores the copies of previously read messages and looks for new ones.
When using your primary PC, you would then turn the Leave mail on server option off, so that all messages (new ones as well as copies of old ones you read through other PC systems) are transferred to and consolidated on the one primary system. The Leave mail on server option should be used with care, since it can result in a buildup of messages on the POP server machine.